Besides the cost of the total cost of the trip I see in your reservation system or quote emails, what other costs or fees might arise?

Trip Cost / Prices of a Trip

Inertia Tours reserves the right to price its trips subjectively, based on a number of factors such as market demand, availability, and trip component costs. We can change the price of our trips at anytime; however, it is important for you to understand as our client that once you have booked your trip by placing down your initial deposit, we will not and may not raise the cost of your trip provided you’ve made your trip payments on time.

Airport Departure Taxes

If you are traveling internationally, we pre-collect for all of our destinations the US & Foreign Departure taxes on your behalf. These taxes and fees vary depending on your departure city and destination, and may change if the government changing the fees between the time you book and the time you travel. (Typically about for foreign destinations, and about for US domestic destination)

Passengers are responsible for any changes in taxes and fees. Our trips also may include a Processing Fee or Tax/Service Fee that varies in price. Typically, our trips carry a processing fee for beach vacations, and a tax/service fee for college ski trips. When you price your trip, all airport fees, processing fees, and any tax/service will be on your final price as indicated in the pricing engine within our reservation system.

Hotel Fees/Damage Deposits/Security Deposits

At our International destinations, hotels typically charge a refundable damage/security deposit that is collected at check in and returned if there is no damage to your room. This will range from $25 to $100 per person. Be prepared to pay cash, as not all hotels will accept credit cards for this refundable deposit.  Usually, they will simply open up a credit card for incidentals or damages.

For our college ski trips, we do not charge a refundable damage deposit; however, if there are damages we use the credit cards on file to take care of the damages.

Change Fees & Lower Occupancy Fees

Inertia allows name changes on reservations for a fee if it is a domestic vacation. Remember, you will need to call or email us to find out if this is possible. Last minute changes, or changes to international vacations are not possible. Changing names when there is a flight involved is not possible. Adding more people to an existing reservation is NOT considered a change, and no fee applies – however these new clients generally will be expected to pay the current, market price on a per person basis for their vacation whatever that may be.

Should you need to change from a higher occupancy to a lower one, you will be charged on a per person basis the difference in price for the lower occupancy (for example, if you had 4 people when you booked your package, but now have 3, a per person charge of X per person for the lower occupancy will apply). Put another way, the less people you have in room or condo, the more money it is per person since less people are now paying for that accommodation.

If you received a guaranteed group rate, this will not apply.

Payments & Cancellation Fees

At Inertia Tours, we make this very easy. All payments & deposits to Inertia Tours are 100% non-refundable for any reason. Travel is NOT a refundable type of purchase, as we use your deposit & payment information to pre-pay our suppliers like airlines & hotels. Think of it this way, if you owned a hotel, you also could not rent rooms in big blocks and not require guaranteed payment – or you’d go out of business. Our vendors require these non-refundable payments by us on your behalf to reserve your vacation. Therefore, it is non-refundable to you.

Also, since hotel rooms & condos are rented by occupancy, if you do cancel your trip, your roommates will have to pay the lower occupancy difference in price. We might suggest that you find someone to take your place if you can and it’s not last minute.  Yes, you will lose your deposit.

If you have purchased our optional Travelers Insurance Policy at the time you booked the trip, and have a medically excused reason to not travel, you will be able to obtain a refund from our insurance provider up to $500.00 USD. Be fully prepared to have your Doctor issue you this reason in writing. Remember, you’ll only qualify for this refund if you have purchased this coverage upfront, and it is not going to provide a refund for cancelling because you felt like it.